You’re probably saying to yourself, “Of course I’m not going to blow my next meeting. I have a great presentation and a few good stories to tell. I’m going to outline everything on my trusty white board, and they’ll have a chance to ask questions. What more could they want?” The answer is, “Plenty!”

Come on, no matter how great your presentation at a meeting is, you know that three things are bound to happen (hey, we’ve all been there):

• Some people will be distracted by their own problems and won’t be giving you their full attention.

• A few people will be upset that there’s a meeting at all, and in a week’s time, they will be asking you questions about the very stuff you covered in this meeting.

• The people who are really paying attention will be taking lots of notes, but will miss some things while trying to take note of others.

It doesn’t sound so perfect now, does it? So how do you pack lots of great information into your next business meeting and make sure it’s remembered? By having the right materials! Professional materials not only give the right impression, but can highlight key aspects of the meeting, help your participants stay organized, and provide reference materials they’ll refer to again and again. And finally (and by no means the least important), the right materials will keep you name in front of everyone long after the meeting is over.

The most basic material is the business card. No meeting should ever take place without you presenting your card to everyone. You can get wonderful, professionally printed free online business cards that will impress your clients in as little as three days, so you’ll always be prepared. At the same time, look at other presentation materials that will make your next business meeting a success.

When you create free online business cards, the same design and fonts can be used to create a wide variety of other materials, including tri-fold brochures, notepads, flyers and pocketed folders. Imagine your meeting with all of these great elements. It could go something like this:

Each participant at the meeting receives a folder with your logo and a catch-phrase or the meeting title on the front. Inside each folder are a few flyer pages, one for each phase of the meeting. Each of these pages breaks down the key points you’ll be making in your presentation in outline form, bulleted and organized for easy future reference. Everyone can follow along easily and keep up without having to take detailed notes themselves because you (being the thoughtful person you are) have provided the most important highlights for them in printed form! A tri-fold brochure about your company is a great add-on that keeps your name in everyone’s mind – and they can pass it along to others. Finally, in the front of one of the pockets is one of the free online business cards you created for them to keep at their fingertips.

Now doesn’t that sound like a well-organized, professional meeting? For added impact, include notepads with your logo or company slogan. They’ll end up on most people’s desks, where it will keep your name in sight every time they jot something down.

So don’t blow your next business meeting by going in unprepared. Vistaprint free business cards are only the beginning. Matching brochures, flyers and folders will create an unforgettable, professional presentation that will make your next business meeting a resounding success.

Visit Free Business Cards to get your next set of business cards. Erik Valencia is a freelance writer covering small business topics.

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